(1) Changes to your name, nationality, or other personal details

When you change your name, date of birth, gender, or nationality/region due to marriage or other reasons, you are required to report this to the Immigration Bureau within 14 days of the change.

Documents to be submitted:

  1. Notification of a Change of an Item on the Residence Card
    1. Form available from the Immigration Bureau: http://www.immi-moj.go.jp/english/tetuduki/kanri/shyorui/13.html
  2. An ID photo (4 x 3 cm, taken within three months prior to the date of application)
  3. Passport (Original)
  4. Residence Card (or Alien Registration Card) (Original)
  5. Documents proving that the item detailed on the card has changed (e.g. in the case of a change of name due to marriage, a passport in which the changed name appears, or the marriage certificate.)

Application Procedures:

Submit the above documents to the Immigration Bureau which controls your residing area.

Reference:

Immigration Services Agency of Japan Website
Notification of a change in an item on the residence card (other than the address):
http://www.immi-moj.go.jp/english/tetuduki/zairyukanri/jukyoti.html
Notification of a change in an item on the residence card (other than the address) (Procedure):
http://www.immi-moj.go.jp/english/tetuduki/kanri/shyorui/13.html
Immigration Bureau Organization:　
http://www.immi-moj.go.jp/english/soshiki/index.html

(2) Notification of the accepting organization

The following applies to foreign nationals who were  granted permission for landing and are resident in Japan, and who changed their status of residence, or extended their period of stay after July 9, 2012. If they leave university due to graduation or withdrawal etc., or move to another university due to enrollment or transfer, they are required to submit notification of this to the Immigration Bureau within 14 days of the change.

However, this notification is not required if  you leave Japan soon after your activities at the current university are completed and relinquish your residence card at the port of departure.

Documents to be submitted:

  1. When you finish your study/research at Kobe University (left the organization)
    1. Notification of the Accepting Organization (left the organization)
      1. Form available from the Immigration Bureau: http://www.immi-moj.go.jp/english/tetuduki/kanri/shyorui/18.html
    2. Residence Card
  2. When you enter/transfer to other universities (transfer)
    1. Notification of the Accepting Organization (transfer)
      1. Form available from the Immigration Bureau: http://www.immi-moj.go.jp/english/tetuduki/kanri/shyorui/18.html
    2. Residence Card
      1. When finishing your study/research at Kobe University and entering/transferring to other universities at the same time. http://www.moj.go.jp/content/000109984.pdf
  3. When the school changes its name, its address or is closed (change in the name/address, extinguishment)
    1. Notification of the Accepting Organization (change in the name/address, extinguishment)
      1. Form available from the Immigration Bureau: http://www.immi-moj.go.jp/english/tetuduki/kanri/shyorui/18.html
    2. Residence Card

Notification procedure

  1. Submit the form at the Immigration Bureau for your area of residence.
    1. Immigration Bureau Organization: http://www.immi-moj.go.jp/english/soshiki/index.html
  2. Send the form to the address below with a copy of your residence card (front and back) by post.
    1. Be sure to write "Notification form enclosed" in red letters on the front of the envelope.
    2. Mailing Address:
      Notification Reception
      Resident Management Information Department
      Tokyo Immigration Bureau
      5-5-30 Konan Minato-ku, Tokyo, 108-8255
  3. Submit Online
    1. Notifications can be made online through the “Immigration Bureau e-Notification System”.
    2. Please note that user registration is required in order to do this.

Reference:

Immigration Services Agency of Japan Website
Notification concerning the accepting organization or the spouse:
http://www.immi-moj.go.jp/english/tetuduki/zairyukanri/shozokunikansuru.html
Notification of the accepting organization (Procedure):
http://www.immi-moj.go.jp/english/tetuduki/kanri/shyorui/18.html
Immigration Bureau Organization:　
http://www.immi-moj.go.jp/english/soshiki/index.html